Christmas party season is fast approaching, and if you’re tasked with organising your company’s festive bash, you know how important it is to get every detail right. From the playlist to the speeches, the atmosphere of your office Christmas do relies on more than just mince pies and mulled wine. The right audio and shelter setup can make the difference between a forgettable gathering and an event that colleagues will rave about well into the new year.
As specialists in event equipment hire across the West Midlands, we’ve put together our top tips for ensuring your corporate Christmas party runs smoothly rain or shine, indoors or out.
Why Audio Matters for Office Christmas Parties
Let’s be honest: nothing kills the vibe faster than a crackling mic or tinny speakers. Whether you’re hosting in a converted barn, a marquee, or even your office breakout space, clear and reliable sound is essential for:
- Background music that sets the mood
- Announcements and awards
- Live entertainment or DJs
- Speeches from the boss (or brave colleagues!)
When planning your event, consider the size of your venue and your guest list. For smaller spaces (up to 100 people), a compact PA system like the Bose L1 Compact is ideal. For larger gatherings or outdoor events, opt for rugged, high-output speakers such as the LD Stinger 15”.
Pro tip: Always test your sound system before guests arrive. If you’re unsure what you need, speak to a professional for tailored advice.
Shelter Solutions: Keeping Festive Spirits High, Whatever the Weather
British winter weather is famously unpredictable. If your Christmas do is in a marquee, barn, or outdoor area, shelter isn’t just about keeping dry—it’s about keeping guests comfortable and equipment safe.
Key considerations:
- Marquees & Gazebos: Ensure your structure is rated for winter use.
- Heating: Portable heaters can make a huge difference. Make sure they’re suitable for your shelter type and follow all safety guidelines.
- Flooring: Muddy shoes are a mood killer. Temporary flooring or matting keeps things tidy.
When it comes to shelter, don’t forget the tech. Position speakers and electrical equipment away from entrances or areas prone to leaks, and always use weatherproof covers where needed.
Tips for Seamless Setup (and Pack Down)
- Arrive early: Give yourself time to set up, test equipment, and troubleshoot.
- Cable management: Use cable covers to prevent trips and keep things looking tidy. For more on event safety.
- Backup plans: Have spare mics, batteries, or even a backup speaker on hand—just in case.
Free Playlists for Instant Festive Vibes
Don’t forget the music! We offer free lifetime access to Spotify playlists designed for professional event sound systems – perfect for keeping the energy up between speeches and awards.
Why Work with a Local Event Equipment Specialist?
Working with a local provider means you get:
- Free delivery and setup within the West Midlands
- Personalised recommendations for your venue and event type
- On-call support if anything goes wrong
If you’re planning your corporate Christmas party and want to take the stress out of AV and shelter, get in touch with JET Equipment Hire for a no-obligation quote.
Ready to make this year’s Christmas do the best yet?
Book early to secure your preferred dates and equipment December fills up fast!
